Terms of Reference

1. To be responsible for the maintenance and management of the respective division, according to the guidelines and policies of the council.
2. To recommend and oversee the improvement projects in the division, in accordance with the guidelines and budget approved by the Town Council.
3. To provide feedback and inputs on residents’ needs and suggestions on Town Council matters.

Terms of Reference

1. To regulate and administer the Town Councils Financial Rules, governing all procurements via Quotations and Tenders.
2. To review and approve the tender specifications prepared by the MA for all maintenance and improvement work related contracts;
3. To call, evaluate and advise on award of tenders, including variation orders, renewal of contract, as well as subsequent contract administration.
4. To open, witness and evaluate tenders which the MA participates in.

Terms of Reference

1. To provide the communication link between the Council and the residents by disseminating Council related information to residents through Digital Display Notice Board, publication of newsletter, website, pamphlets, posters, notices, etc.
2. To oversee the production of all publicity materials of the Town Council including festive seasons greeting banners, and Town Council PR collaterals.

Terms of Reference

1. Ensuring that sufficient funds are kept for Town Council’s operations.
2. To regulate and administer the Town Councils Financial Rules governing the allocation and use of the Council funds.
3. To oversee the preparation of the Annual Budget and Annual Accounts.
4. To develop accounting policies for the preparation of financial statements and presentations of disclosures, and ensuring conformity with standard accounting principles.
5. To oversee the financial performance of the Town Council including :
   1. Investment of funds of the Council and monitoring of returns on investment.
   2. Arrears management – monitoring arrears situation, establishing arrears management guidelines/standards, evaluating appeals and recommending write-off.
6. To review s&cc rates, penalty charges and administrative fees.

Terms of Reference

1. To oversee the physical upkeep and improvement of the Town, and recommend upgrading of existing amenities/facilities, as well as provision of new ones.
2. To evaluate requests for additional amenities/facilities from residents, grassroot organisations and other community organisations.
3. To oversee the management, control and use of void decks, community halls, open spaces, common areas and other facilities including the levy of user charges and deposits, enforcement of Town Council (Common Property & Open Spaces) By-laws.
4. To oversee the provision of Essential Maintenance and Lift Rescue Services
5. To assess and monitor the performance of contractors involved in providing estate maintenance services;
6. To ensure that cyclical maintenance works are planned for and carried out according to the Housing & Development Board (HDB)’s recommended schedule or the manufacturer’s recommended product cycle. If there are deviations, the Estate Maintenance Committee should satisfy itself that the reasons are acceptable and that the residents’ safety is not compromised.

Terms of Reference

1. To foster the spirit of community living and community cohesiveness among residents, by working in close liaison with the Residents’ Committees, other GROs, CDC as well as schools through social educational campaigns/activities to inculcate in residents, social responsibility relating to proper use and upkeep of common property, desirable social habits and sense of community belonging.
2. To assist RCs in resolving neighbour disputes/differences.
3. To organise Annual Cleaning Competition, Tree Planting events and other social campaigns.
4. To conduct periodic Residents Satisfaction Survey.

Terms of Reference

1. Review with the Town Council’s management, external auditors and internal auditors, the adequacy of the Town Council’s policies and procedures regarding internal controls to ensure compliance with the relevant laws and regulations including TCFR, Guidelines from MND, Code of Corporate Governance for Town Councils, Town Council Accounting Policies, Town Council Standing Order.
2. Review the scope and results of the external auditors’ audit examination, including the letter of audit engagement and management letter on recommendations on internal controls, accounting policies arising from the audit, as well as the related management response.
3. Review the scope and findings of the internal audit, and internal accounting and financial reporting controls, as well as the management response.
4. Review and recommend to the Town Council, the appointment of auditors.
5. Evaluate the co-operation received by the external or internal auditors including their access to all requested accounting records, data and information. Also obtain the comments of management regarding the responsiveness of the external or internal auditors to the Town Council needs.

Terms of Reference

1. To act in the name and on behalf of the Council, the powers, functions and duties vested in the Council in accordance with the provisions of the Town Councils Act, except for matters that require the decision of the full Council and stipulations set out in the Town Councils Financial Rules. The Council shall ratify decisions so made by the Executive Committee.
2. To oversee Town Council’s corporate policies and plans.